ACCOUNTS RECEIVABLE / BILLING SPECIALIST

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ACCOUNTS RECEIVABLE / BILLING SPECIALIST

Job Type: Full-Time 

Location: Fair Lawn, NJ (In-Person) 

Experience Level: Minimum 5 years in professional services or law firm

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About Our Firm

For over 40 years, our law firm has been at the forefront of complex litigation, redevelopment, real estate, and municipal law matters. Located in Fair Lawn, NJ, we are seeking an Accounts Receivable/Billing Specialist to join our accounting team, currently comprised of 10 members.

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Position Summary

The Accounts Receivable / Billing Specialist is responsible for managing the firm's receivables function, including processing and applying payments, reconciling accounts, monitoring overdue balances, and ensuring accurate financial records. This role plays a vital part in maintaining the firm's financial health and cash flow and involves regular collaboration with the Billing Manager, Partners, and team members across all departments. The successful candidate will combine technical proficiency with excellent communication skills to resolve discrepancies promptly and professionally.

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Primary Responsibilities

Payment Processing

• Accurately record and apply incoming payments, write-offs, credit memos, and unapplied balances to client accounts and ledgers in a timely manner.

Account Reconciliation

• Reconcile accounts receivable ledgers to ensure all payments and transactions are accurately reflected.
• Identify and resolve discrepancies promptly.

Accounts Receivable Management

• Perform daily accounts receivable tasks, including invoicing, cash receipts, posting payments, cash reconciliation, and reconciling client accounts.
• Maintain accurate and precise records of all open A/R, including collection notes.

Collections

• Monitor client accounts for overdue invoices.
• Assist with collection efforts, including outreach to Partners regarding aged A/R balances and contacting clients as needed.
• Initiate collection procedures as appropriate.

Client Communication

• Respond professionally to client inquiries regarding billing and payments.
• Resolve discrepancies promptly and courteously.
• Maintain positive client relationships.

Reporting

• Prepare, generate, and review monthly accounts receivable reports.
• Provide financial data and analysis to internal teams and management.

Credit Card Management

• Manage the preparation of monthly firm credit card reports, ensuring timely and accurate compliance.

E-Billing Oversight

• Monitor e-billing daily.
• Assist with the resolution of any rejections or billing system issues.

Proforma & Invoice Management

• Process and edit monthly proformas and invoices for assigned Partners.
• Ensure accuracy and timeliness.

Billing Manager Support

• Provide regular updates regarding invoice status to the Billing Manager.
• Assist with special accounting projects as assigned.

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Required Qualifications & Experience

Education

• High School Diploma or equivalent (Required)
• Bachelor's Degree preferred

Experience

• Minimum 5 years of accounts receivable and billing experience in a professional services firm or law firm (Required)

Technical Skills

• Proficiency in Microsoft Office Suite
• Experience with legal billing software and accounting systems
• Strong computer skills and ability to learn new software

Professional Competencies

• Strong attention to detail and accuracy in financial recordkeeping
• Solid analytical and problem-solving skills with the ability to identify and resolve discrepancies
• Excellent written and verbal communication skills for client and team interactions
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines
• Ability to work independently and as part of a collaborative team
• Ability to maintain confidential information and client data

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Desired Qualifications

• Bachelor's Degree in Accounting, Finance, or related field
• Experience with legal billing platforms and case management software
• Experience in a mid-sized or larger law firm environment
• Knowledge of legal billing practices and procedures
• Proficiency with financial data reconciliation tools

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Compensation & Benefits

Pay Range:

$65,000 - $80,000 per year (commensurate with experience)

Benefits Package:

• Health Insurance (multiple plan options available)
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life Insurance
• Paid Time Off
• Employee Assistance Program (EAP)
• Employee Discounts
• Professional Development Opportunities

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Equal Opportunity Employment

We are an Equal Opportunity Employer and are committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates and provide equal employment opportunities to all employees and job applicants regardless of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Company info

Confidential