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Job Details

Accounting Associate II Division of Biological Sciences

Company name
The University of Montana


Missoula, MT, United States

Employment Type

Accounting, Education

Posted on
Jan 07, 2022

Apply for this job



Division of Biological Sciences

invites applications for an

Accounting Associate II

to join their team. This position performs often complex administrative, financial, and clerical work in support of the Division. This position is highly visible and people-oriented, and requires skills to tactfully and diplomatically respond to a variety of clientele both internal and external to the Division. Work is both task and project oriented, and is generally recurring, often cyclical. Work requires interpretation, discretion, and judgement to resolve day-to-day problems. Decisions will be made according to Division guidelines and University policy and procedures.

The Accounting Associate II will work closely with the DBS Budget Analyst II. Specific duties will depend on areas of expertise and will evolve after cross training with the other position. This position supports faculty, students, and staff by providing mid-level and some in-depth information regarding Division and University.

Position duties include:

Coordinate travel arrangements.

Complete accounting functions including processing accounts payable and receivable, verifying income and expenses, reviewing budget statements and assisting with reconciliation of accounts.

Complete routine payroll actions such as completing HR paperwork and GTO entries.

Monitor spending, documentation, and financial reporting of grants in DBS.

Assist PIs with budget proposals and provide spending reports.

Organize and maintain paper and electronic files, pay and reconcile bills, run and format reports, and provide more complex information to internal and external customers.

Research problems and gather fiscal information, presenting it in various formats to facilitate management’s planning or decisions.

Upon completion of training, the incumbent will have:

Working knowledge of the Division and the duties performed by others in the unit.

Knowledge of the University of Montana policies, procedures, practices and resources.

Knowledge of applicable federal and state regulations.

Ability to learn Banner and UMDW for data viewing, collection and entry.

Required Skills

Knowledge of basic accounting and payroll practices.

Skill in customer service and listening and oral communication.

Ability to handle customer needs, conflicts and difficult situations in a timely and orderly manner.

Ability to problem solve and make sound decisions using good judgement, tact and sensitivity.

Strong organization, coordination, and time-management skills.

Ability to gather and process fiscal and programmatic information.

Ability to interpret existing policies and procedures.

Intermediate skill in the operation of word processing, spreadsheet, and database programs.

Skill in the operation of basic office equipment such as copier, scanner and fax machine.

Knowledge of general office procedures and practices.

Ability to maintain confidentiality of records and information.

Ability to compose and edit simple and complex written materials.

Minimum Required Experience

High school diploma, as well as at least two (2) years of related work experience; or any combination of experience and education that would provide the competencies required to successfully discharge the duties assigned to this position.

Preferred Qualifications

Prior experience with Banner, UMDW, U-Approve, MS Access and MS Excel.

About the Division of Biological Sciences

and UM

The Division of Biological Sciences at the University of Montana-Missoula delivers high-quality academic programs in the biological sciences. The Division’s mission includes educating students at all levels from the baccalaureate to the doctoral, so that they develop the knowledge, skills, and attitudes to succeed as professional biologists and as citizens in a rapidly changing world facing problems that include significant biological components; to foster strong research programs that create new knowledge, understanding, and approaches in biology and that enhance the learning environment for students; and to apply biological science to benefit the university, state, region, nation and the world.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

Position Details

Position Title:

Accounting Associate II

Position Number:



Division of Biological Sciences

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.



Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan

, email the

Compensation Department

Union Affiliation:


Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website :

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