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Job Details

ACCOUNTS PAYABLE AND PROCUREMENT COORDINATOR

Location
Yorktown, VA, United States

Posted on
Jan 06,2019

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Perform highly technical accounting work in the operation of the School Board accounting system including processing, handling and controlling a broad range of accounts payable and procurement transactions.
Minimum Qualifications:
High school diploma or equivalent, preferably supplemented by college level credits in accounting and business administration leading to an associate degree; and 2 years’ experience in governmental accounting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities, as evidenced in the following performance responsibilities.
Knowledge, Skills and Abilities:
Considerable knowledge of accounting principles and practices Considerable knowledge of governmental procurement principles and practices
Ability to work as a business partner with all levels and locations within the division
Ability to make decisions with discretion and sound judgment
Knowledge of modern office practices, procedures and equipment
Ability to type accurately and operate a computer
Knowledge of computer based purchasing and accounting systems, and MS Office software
Ability to analyze, examine, and verify financial statements, reports, and analyses
Ability to express ideas clearly and concisely, orally and in writing
Ability to communicate in large settings and effectively deliver professional development related to purchasing and financial systems
Ability to quickly learn procedures used to report information and maintain records
Ability to work independently on assignments or under general supervision
Reports to:
Budget & Financial Supervisor
Performance Responsibilities:
Coordinate, process and pay accounts payable for the division Coordinate online forms and online payment system with school bookkeepers and counselors
School division coordinator for the MUNIS financial system and liaison with the County Financial Systems Team
Primary MUNIS trainer for school division staff
Responsible for accounts payable, budget transfers, reporting, and general inquiries
Maintains the vendor payment file.  Collects all W-9’s and information for ACH vendors
Prepare and reconcile IRS 1099 reporting for school activity funds and division payables
Coordinate procurement activity for the division
Advise departments on purchasing procedures and data entry
Review purchase requisitions and purchase orders for completeness and accuracy of information
Prepare and maintain tax exempt forms for appropriate purchases
Liaison between County Purchasing and School Division to ensure appropriate County Purchasing policy is followed
Assist in developing specifications for purchases and review specifications to ensure they are written clearly and accurately
Organize and maintain purchasing files to assure easy access to information
Perform purchasing card audits on a monthly basis
Conduct periodic internal audits of accounts receivable
Prepare procurement resolutions and Approval of Claims for monthly School Board approval
Prepare and distribute monthly financial reports for all schools and budget managers
Serve as an auxiliary for accounts receivable, as needed
Terms of Employment:
Twelve months a year. Salary according to School Board Pay Plan.
Evaluation:
Performance will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.
10/22/2018

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