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Job Details

ACCOUNTS PAYABLE AND PROCUREMENT COORDINATOR

Company name
York County School Division

Location
Yorktown, VA, United States

Employment Type
Full-Time

Industry
Procurement, Accounting

Posted on
Jan 06,2019

Valid Through
Apr 21,2019

Profile

Perform highly technical accounting work in the operation of the School Board accounting system including processing, handling and controlling a broad range of accounts payable and procurement transactions.

Minimum Qualifications:

High school diploma or equivalent, preferably supplemented by college level credits in accounting and business administration leading to an associate degree; and 2 years’ experience in governmental accounting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities, as evidenced in the following performance responsibilities.

Knowledge, Skills and Abilities:

Considerable knowledge of accounting principles and practices Considerable knowledge of governmental procurement principles and practices

Ability to work as a business partner with all levels and locations within the division

Ability to make decisions with discretion and sound judgment

Knowledge of modern office practices, procedures and equipment

Ability to type accurately and operate a computer

Knowledge of computer based purchasing and accounting systems, and MS Office software

Ability to analyze, examine, and verify financial statements, reports, and analyses

Ability to express ideas clearly and concisely, orally and in writing

Ability to communicate in large settings and effectively deliver professional development related to purchasing and financial systems

Ability to quickly learn procedures used to report information and maintain records

Ability to work independently on assignments or under general supervision

Reports to:

Budget & Financial Supervisor

Performance Responsibilities:

Coordinate, process and pay accounts payable for the division Coordinate online forms and online payment system with school bookkeepers and counselors

School division coordinator for the MUNIS financial system and liaison with the County Financial Systems Team

Primary MUNIS trainer for school division staff

Responsible for accounts payable, budget transfers, reporting, and general inquiries

Maintains the vendor payment file.  Collects all W-9’s and information for ACH vendors

Prepare and reconcile IRS 1099 reporting for school activity funds and division payables

Coordinate procurement activity for the division

Advise departments on purchasing procedures and data entry

Review purchase requisitions and purchase orders for completeness and accuracy of information

Prepare and maintain tax exempt forms for appropriate purchases

Liaison between County Purchasing and School Division to ensure appropriate County Purchasing policy is followed

Assist in developing specifications for purchases and review specifications to ensure they are written clearly and accurately

Organize and maintain purchasing files to assure easy access to information

Perform purchasing card audits on a monthly basis

Conduct periodic internal audits of accounts receivable

Prepare procurement resolutions and Approval of Claims for monthly School Board approval

Prepare and distribute monthly financial reports for all schools and budget managers

Serve as an auxiliary for accounts receivable, as needed

Terms of Employment:

Twelve months a year. Salary according to School Board Pay Plan.

Evaluation:

Performance will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

10/22/2018

Company info

York County School Division
Phone : (757) 898-0300
Fax : (855) 878-9063
Website : http://yorkcountyschools.org

Company Profile
The mission of the York County School Division is to engage all students in learning the skills and knowledge needed to make productive contributions in the world.

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