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Job Details

Payroll Tax Accountant

Company name
Staples, Inc

Columbia, SC, United States

Employment Type


Posted on
Mar 08,2019

Valid Through
Jun 21,2019

Apply for this job



Position Summary

This position’s overall responsibility is to administer the payroll tax operation for Staples 46,000 associates and business partners by utilizing knowledge of multi-state payroll processing laws and requirements.


Primary Responsibilities

Review, reconcile, and transmit wage and tax information processed by Payroll daily via on and off cycle check runs.

Prepare and audit weekly EFT tax payments for accuracy prior to submission to Staples Treasury

Make ACH debit and check payments as needed

Prepare GL posting to record the tax payments to the appropriate tax liability accounts.

Reconcile and resolve variances between tax payments and accruals by jurisdiction via GL reconciliations.

Prepare Quarterly tax reconciliations and research and correct any variances.

Coordinate corrections to taxes and ongoing employee withholding with Payroll and HRS.

Process ServiceNow tickets within SLA.

Complete tax balance adjustments in Peoplesoft.

Reconcile quarterly filings to annual balances and W2s. Identify variances in prior periods filings, determine course of action needed to resolve, amend prior periods returns, or make additional payments as required.

Maintain all state, local, and federal payroll tax registrations.

Maintain the tax location code table and unemployment rates in PeopleSoft and MasterTax.

Prepare additional correspondence to request information, abatement of penalties, or refunds as needed with federal, state, and local agencies.

Prepare Federal, state and local tax filings and payments. Complete amended returns.

Ensure delivery of business results by meeting or exceeding all service level agreements (SLAs).

Act as a resource for payroll tax questions for the team as well as other departments.

Work on special projects as assigned by the Payroll Manager and Payroll Tax Supervisor.




Experience with in-house payroll processing in a multi-state, multi-company environment.

Minimum 2 years of Payroll or Payroll Tax experience.


Associate’s degree or equivalent in accounting.

General ledger reconciliation experience

PeopleSoft & MasterTax experience

Ability to work with limited supervision

Must be analytical and detail-oriented

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

Company info

Staples, Inc
Website :

Company Profile
We’ve been helping businesses get what they need for over 25 years. And it’s all thanks to one man – and a broken printer ribbon. In 1985, when our founder Tom Stemberg wasn’t able to find a replacement printer ribbon on a holiday weekend, he came up with a way to make office supplies more accessible — and affordable. Now, Staples is about much more than paper clips and pens. And to realize our vision of becoming the world’s most trusted source for office solutions, we’ve put our trust in our associates – that’s what we call the dedicated people at the very heart of Staples.

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